1. Who I am
Data Controller:
Jacob Chamings
Email: contact@jacobchamingspt.com
Location: United Kingdom
2. What Data We Collect
We may collect and process the following personal data:
Personal information
- Name
- Email address
- Phone number
- Date of birth
- Country/ time zone
Health & fitness data (special category data)
- Health screening (PAR-Q)
- Injury history
- Medical conditions (if disclosed)
- Medications (if disclosed)
- Progress data (measurements, photos, videos)
Technical & usage data
- Email communications
- Coaching messages
- Form responses
- Payment confirmation (no card details stored by us)
3. How We Collect Your Data
We collect data when you:
- Complete consultation or onboarding forms
- Communicate via email, messaging apps, or coaching platforms
- Submit progress photos or videos
- Make payments via third-party providers
4. Why We Collect Your Data (Lawful Basis)
Under UK GDPR, we process your data for the following reasons:
- Contractual necessity – to deliver coaching services
- Legal obligation – for accounting and tax records
- Legitimate interests – to communicate and improve services
- Explicit consent – for health data, photos, and marketing use
You may withdraw consent at any time.
5. How Your Data Is Used
Your data is used to:
- Deliver personalised training and coaching
- Monitor progress and provide feedback
- Communicate with you regarding services
- Maintain accurate business records
- Comply with legal and insurance requirements
6. Data Sharing
Your data is not sold or shared with third parties for marketing purposes.
We may share data only with:
- Secure coaching platforms
- Payment processors (e.g. Stripe, PayPal)
- Professional advisors (accountant, insurer) where legally required
All third parties are required to comply with UK GDPR.
7. Data Storage & Security
- Data is stored securely using password-protected systems
- Access is restricted to the Coach only
- Digital files are stored on secure cloud services (e.g. Google Drive)
- Reasonable steps are taken to prevent unauthorised access, loss, or misuse
8. How Long We Keep Your Data
We retain personal data only for as long as necessary:
- Coaching records: up to 5 years after last contact
- Financial records: 6 years (HMRC requirement)
- Marketing consent: until withdrawn
Data is securely deleted when no longer required.
9. Your Rights Under UK GDPR
You have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of your data
- Restrict or object to processing
- Withdraw consent at any time
- Lodge a complaint with the Information Commissioner’s Office (ICO)
ICO website: https://ico.org.uk
10. Photos & Videos
Photos and videos are used only:
- For coaching and feedback purposes
- For marketing only if you have given explicit consent
You may withdraw consent for marketing use at any time.
12. Changes to This Policy
This Privacy Policy may be updated from time to time.
The most recent version will always be available and dated above.
13. Contact
If you have any questions about this Privacy Policy or how your data is handled, please contact:
Jacob Chamings
Email: contact@jacobchamingspt.com